Entering Coded Items in Data Entry

You can enter coded items in Data Entry in one of two ways. If the coding is clear, data entry staff will be able to key directly from the form into the Data Entry Screen. For example:

• Male 1
• Female 2

In the example above, it is clear that 2 is the code to be entered for Female. However, occasionally a form may be designed such that the numeric codes are not included:

• Male
• Female

In these cases, it may be necessary to look up the appropriate numeric code for the circled (or checked) response.

To view and/or select responses for coded response types (Gender, Pick One, Yes/No, Rating Scale, Response Card):

1. Select Code|Show List. The codes window can also be accessed via the: 1) Code List toolbar button () or 2) Predefined Function Key (see Data Entry Build Options)
2. The Codes dialog box will appear and display the numeric values associated with each response for the current item.

3. To enter data from the Codes list and return to Data Entry, click on the appropriate choice or enter the numeric value.
4. To return to Data Entry without selecting a value, click Esc or the Close Window button.